Most likely a simple phone call or secure IM.ĭon’t email a password locked file with the password in the email!Įven if someone gets the document (despite the steps you’ll take) they’ll have to get past the password. File | Info | Protect Document | Encrypt with PasswordĪnd make sure you give the receiver the password by a separate, secure means. However you send the file, password lock it before sending. However you send an Office document, there are some simple tricks to make it harder for most people and organizations to read it. Files saved on those systems can be accessed by all manner of organizations. OneDrive, Google Drive, DropBox etc aren’t truly secure at all. If you’re even slightly concerned about your privacy don’t consider the mainstream cloud storage providers. SpiderOak is the only truly secure cloud storage service we’re aware of. It’s a good choice provided you Deselect the ‘Use relay server when required’ option for each share. There are some technical concerns about the security of BT Sync v2 that haven’t been satisfactorily addressed. Sadly there aren’t too many choices available.īT Sync lets you share folders on a ‘peer to peer’ basis directly between computers and devices. If you’re regularly sharing files with a person or team then some type of secure, shared folder might be better. Alas, Microsoft shows no interest in making it easier Shared Folder They have good security (to a fault in the case of Wickr) and are easy to use on a variety of computers and devices.Įncrypted email is OK but hard to use. Our preference of all the above options is a secure Instant Messaging service like Wickr or Telegram. Don’t even think about using those services for exchanging any kind of private information.įor secure IM you need a service which truly takes privacy seriously and the leader in that field is Wickr followed by Telegram (especially their Secret Chat feature). The contents of your messages can (and sometimes are) read by the company. Popular IM services like Skype, Skype for Business (Lync) and WhatsApp don’t make your messages private at all. They make all the right noises but that’s all. Sadly, most IM services don’t take privacy very seriously. Ideally the messages are encrypted by the sender’s computer and can only be read by the receiver’s computer. Depending on the IM software, messages go through a single server only. This is where Instant Messaging (IM) comes in. The message could be read on any of the ‘middleman’ computers or while being sent between them. The problem with email, encrypted or not, is that it passes through at least two other computers before reaching the Inbox. Privacy and Security with Microsoft Office takes you step-by-step through setting up and using encrypted email in Outlook. If you and the receiver have exchanged digital certificates for email, you can send encrypted emails with attachments.ĭigital certificates and email encryption are possible in Outlook, but quite clumsy and difficult. Some memory sticks come with security software. Something like BitLocker to Go (available in high end versions of Windows) or a free tool like DiskCryptor will stop anyone reading the entire ‘stick’ without a password. UK government officials have been caught leaving sensitive data on train seats. Simple and secure … unless you lose the memory stick. Ideally, you put the document on a memory stick and hand it over. Later on we’ll have some tricks to use however you transmit the Office document. It also depends on the abilities and amount of trouble you and the receiver are prepared to go through. Who you are guarding against? A random snooper at the recipient’s end who accidentally finds the document, or someone targeting your or your data, such as a commercial rival, nosey journalist, law enforcement, the NSA? How can you send an Office document safely and securely to another person? A simple question with no simple answer.
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